how to search word documents for keywords

HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS HOW TO
HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS MANUAL
HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS WINDOWS 10
HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS CODE
HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS DOWNLOAD

In the Save As dialog, choose Word Macro-Enabled Document (*.docm) from the Save as type dropdown ( Figure D).įigure D You must save your Ribbon version document as a macro-enabled document Word 2003 users can skip this step.

Click the File tab and choose Save As in the left pane.

If you’re working with a Ribbon version of Word, save your file as a macro-enabled file as follows: You can find the macro in the downloadable example file or you can import the module file (also in the download) into your own Word document.

HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS CODE

Note: Don’t copy and paste the code from this web page, because the Visual Basic Editor (VBE) rejects some web-based characters. 'Cycle through document and find words in collection. 'Clear existing formatting and settings in Find feature. Options.DefaultHighlightColorIndex = wdYellow 'If you add or delete, change value above in Dim statement. If you routinely search for the same list of words and phrases and you want a more permanent highlight, you can use the macro in Listing A. However, it’s limited: You can search for only one string and the highlights are temporary.

HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS MANUAL

The manual way is fine and it might be all you need. Simply highlight a specific word or phrase to quickly find key points that you can expound upon using the surrounding content. This trick can come in handy during a meeting or presentation when someone asks for more details, future plans, and so on. Word won’t save the highlights once you close the document, the highlights are gone. Pressing +Z will reclaim a deleted string but not the highlights. If you delete any instance of a highlighted search string, Word will delete all the remaining highlights. To clear the highlights, use Advanced Find and choose Clear Highlighting from the Reading Highlight dropdown. Figure C The highlights remain after you close the dialog, but they’re temporary.

Close the dialog and you’ll see that the highlights remain ( Figure C).įigure A Choose Advanced Find.

Using the Find In options, you can hone the search to specific sections, but Main Document is the only choice in the example. In Word 2003, check Highlight All Items Found In and click Find All.

Click Reading Highlight and choose Highlight All and Word will highlight all instances of very.

Enter a search string in the search control.

In Word 2003, choose Find from the Edit menu. Don’t use Find or Replace to open the Navigation pane.

Choose Advanced Find from the Find dropdown in the Editing group on the Home tab ( Figure A).

This feature relies on the currently selected highlight.

On the Home tab, choose a highlight from the Text Highlight Color option if you want to specify the highlight or if the option has been cleared.

To demonstrate this technique, let’s highlight all instances of the word very in the example document, as follows: If you want to retain the highlights, use the Advanced Find option instead.

Word will clear the highlights when you close the Navigation pane. When you click Find to open the Navigation pane, the feature will highlight all instances of a search string.

HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS HOW TO

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HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS DOWNLOAD

You can use your own document or download the example. Where notably different, I’ve included some Word 2003 instructions. The differences in the Ribbon version are insignificant.

HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS WINDOWS 10

I’ll be using Word 2016 on a Windows 10 64-bit system. Next, you’ll review a macro that highlights all instances of several search terms at the same time. In this article, you’ll learn how to use Find And Replace to highlight all instances of a single search term. Highlighting each instance allows you the luxury of reviewing each within context. Combining all of the search terms into one find task is efficient. Or you can use a macro to highlight all instances of all these words and phrases at once. You can do it the hard way, finding each word one by one, reviewing for context, and then deleting (or not). For example, let’s suppose you’re an editor and your publisher has a list of overused words you remove from all manuscripts. Word’s Find And Replace feature is flexible, but it can become tedious if you routinely search for the same strings. Here's a macro that will let you highlight multiple search strings. Word's Find And Replace feature is handy, but it has certain limitations. Macro trick: How to highlight multiple search strings in a Word document

How to search word documents for keywords